We know that our duplicated messages are identical, the same mail was downloaded from the mail server – so, we know that only server parameters could differ in our duplicates, and therefore disable (un-check) “Internet headers”. Step 4: Selecting criteria for message comparison. We select “Delete (move to Deleted Items folder)” and “Anytime”. if we know for sure that any duplicates created are from last month only, and speed up the process (the programme will analyze only email from this period): The “Duplicate Email Remover” add-in offers several actions: Mark with a flag (a flagged message is kept in the folder), Delete permanently, Move to folder (you can select the destination folder for duplicates), or Delete (move to Deleted Items folder): Step 3: What we should do with duplicates. Other messages downloaded to the Inbox later are duplicates, and we will need them to be removed, so we place Inbox to the lower position: Our original, replied to messages are in the “Replied” folder, and we’d like to keep them, so we place that folder at the top. Step 1: In our sample, we have a subfolder to which all replied messages are moved, but due to a synchronization issue, the same messages were downloaded to the Inbox again, and so we will select “Search for duplicate messages in a group of folders using folder priority”: in Inbox, you can keep “Search for duplicate messages in each individual folder”. In the next step, you can select the processing mode: if all your duplicate messages appear in a single folder, e.g. The Duplicate Email Remover add-in provides a user-friendly interface: a new option is added to your Outlook toolbar or ribbon: That can take hours of tedious and painful sitting at the computer – hours which could be spend doing work or meeting with friends and enjoying our hobbies…īut over ten years ago, MAPILab released an efficient solution for Microsoft Outlook users to help them remove duplicate emails easy and safely.
#CAN I DELETE DUPLICATE EMAILS IN OUTLOOK MANUAL#
The only method to eliminate duplicate email that Outlook offers itself is manual deletion. There are a lot of possible reasons for duplicate emails to appear in Outlook: mail server errors, issues with synchronization with the server, downloading old mail to the new version of Microsoft Office Outlook it is also possible that Outlook duplicates emails because of its own rules, or even your antivirus tool may duplicate emails.īut whatever the cause, duplicated messages make our work with email complicated, and we often are in great need of finding a way to make Outlook remove duplicate emails. If you use an email client, even an efficient one like Microsoft Office Outlook, you may meet with an annoying issue with dozens, hundreds, and even thousands of duplicate emails. Reporting solutions, add-ons for Microsoft Excel, Outlook Express
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